Customer support call 0345 410 2222
Supplier support call 0345 010 3503

Vehicle Hire Services

Contract ID: RM1062

Start Date: 09/09/2015

End Date: 08/09/2018

Description

This agreement is designed to enable you to access vehicle hire services across 6 lots:

1

UK vehicle hire: 

  • standard passenger cars in a range of makes, models and engine size ranges. Offering a choice of diesel or petrol, auto or manual transmission, and electric or ultra low emission vehicles
  • Light commercial vehicles, up to and including, vehicles with a maximum payload of 3.5 tonnes
  • Hire service of on-road 4-wheel drive vehicles, with electric or manual drive capability

2

UK 4x4 wheel vehicle hire:

  • 4x4 wheel drive vehicles, with electric or manual 4x4 wheel drive capability
  • These vehicles have full off-road capability, and can have a tow bar with the ability to tow up to 3.5 tonnes

3

UK minibus hire:

  • Self drive 9 to 17 seater minibuses

4

Heavy goods vehicles (HGVs) and heavy commercial vehicles over 3.5 tonnes hire:

  • All the correct operator licences and permits are in place to meet the appropriate legislation in the UK and Europe (where applicable)
  • National coverage and some international hire of HGVs

5

UK car share:

  • Car share solutions and expert support to help you design car share solutions
  • Includes access to pay as you go, short term hires, shared vehicle assets etc.

6

International vehicle hire:

  • Vehicles hire includes standard passenger cars in a range of makes and models, and engine size range
  • Offering a choice of diesel or petrol, auto or manual transmission
  • Light commercial vehicles, up to and including vehicles with a maximum payload of 3.5 tonnes, 4-wheel drive vehicles, with electric or manual 4-wheel drive on road capability, Minibuses, off road 4 x 4 vehicles and Luton box vans with tail lift
  • The latter can be used for off road use for military exercises

 

Benefits

  • Available to all central government and wider public sector organisation the agreement is the vehicle for the public sector to achieve potential savings in the region of £19.1 million.
  • An increase in the scope of vehicles provided compared to the previous agreements.
  • Improved service through a series of mandatory requirements such as data security, refreshed key performance indicators (KPIs), including the introduction of service credits, and pro-active supplier management.
  • Of the 12 suppliers available 2 are small to medium sized businesses and 8 are new suppliers to our agreements.
  • Price protection for the life of the agreement.
  • Introduces a new innovative lot for car share which offers you cost savings with the introduction of shared fleet resources and pay as you go models.

 

Back to the top

Access

Direct award

Direct award without further competition can be done if you can determine that:

  • your vehicle hire requirements can be met by the suppliers’ catalogues and description of the services as set out in Framework Schedule 2 (Vehicle Hire Services and Key Performance Indicators)

and

  • all of the terms of the proposed call-off contract are laid down in this framework agreement and the template call-off terms do not require amendment or any supplementary terms and conditions (other than the inclusion of optional provisions already provided for in the template call-off terms)

Further competition

If all of the terms of the proposed call-off contract are not laid down in the framework agreement and you need the supplier to develop proposals or a solution to meet your requirements or you need to amend or refine the template call-off terms to reflect your requirements to the extent permitted by the regulations and guidance, you should run a further competition.

The template Call-Off Terms can be found in the Documents section.

The Call-Off Procedure (Framework Schedule 5) and the Award Criteria (Framework Schedule 6) can be found in the published Framework Agreement located in the Documents section.

Email travel[at]crowncommercial.gov[dot]uk to request a copy of the Pricing or any other information you require.

Back to the top

Background

The original tender documentation can be found on Contracts Finder

Back to the top

Lot details

Lot Number Lot Name Lot Category Number of Suppliers Contract Expiry
All suppliers 11 - click here to view suppliers
1 UK Vehicle Hire: Passenger Car Hire, Light Commercial Vehicles (LCV) Hire, General on road 4-wheel Vehicle Hire Travel 5 - click here to view suppliers 08/09/2018
2 UK 4x4 Wheel Vehicle Hire (with full off-road capability) Travel 4 - click here to view suppliers 08/09/2018
3 UK Minibus Hire Travel 3 - click here to view suppliers 08/09/2018
4 Heavy Goods Vehicles (HGVs) and Heavy Commercial Vehicles (HCVs) over 3.5 tonnes Hire Travel 2 - click here to view suppliers 08/09/2018
5 UK Car Share Travel 5 - click here to view suppliers 08/09/2018
6 International Vehicle Hire Travel 3 - click here to view suppliers 08/09/2018

Back to the top

Framework Manager Contact Details

Travel Team

travel@crowncommercial.gov.uk

Back to the top