ePurchasing Card Solution
Contract ID: RM1095
Start Date: 18/08/2014
End Date: 18/08/2018
This agreement offers you a card based solution for the purchase of low value goods and services across the UK, Europe and worldwide.
- Lot 1 is a multi supplier lot for wider public sector customers
- Lot 2 is a single supplier lot for central government departments, their agencies and non-departmental public bodies (NDPBs)
The agreement enables you to procure a complete range of card based payment services with a bias towards virtual solutions that support the government’s digital by default agenda.
Each of the service providers will provide services on the basis of a standard set of terms and conditions, giving you complete transparency of what has been purchased.
We can support you by providing:
- advice and guidance on using the agreement
- contract management
- specific support to start and/or expand existing card programmes
- management and support for further competitions
- annual rebate on spend from your chosen supplier - dependent upon volume and payment terms. In the past 2 years rebates to customers totalled over £10 million
- switching to our programme can typically save you between £28 and £45 per card
- save at least £5 per transaction compared to traditional purchasing methods, such as bank transfer
- customers have reduced the number of invoices they have to deal with by as much as 45% - and are able to pay around 20% more on time
- suppliers are guaranteed to be paid within 3 working days - helping meet prompt payment targets
- management information will help you understand your spending and support contract negotiations with frequently used suppliers
- control spend by setting monthly or single transaction limits
- ‘lodge’ a card with top suppliers so employees can make purchases efficiently without the need for a physical card
- compliance with a pre-tendered agreement
- security as all suppliers will be accredited to ISO 27001 series within 12 months of award
- economies of scale, no card fees, other charges lower than ‘retail’ and a rebate based on throughput
Lot 1 of the solution can be accessed by either:
- Direct award following an internal assessment of bid offers or:
- Conducting a further competition
We recommend that all customers enter into a new call-off contract with their chosen supplier.
You will be responsible for managing your call-off contract and will have your own account management arrangements with your chosen supplier.
As lot 2 is single supplier, this can only be accessed by direct award. You should therefore complete and issue the order form to the service provider to enter in to a compliant call-off contract.
Most of the content in the call-off contract is pre-completed material detailing the standardised service and charging model. The call-off contract consists of the following elements:
- The order form
- Call-off contract terms and conditions
- Call-off contract schedules
The order form captures essential details relating to the specific contract, providing a summary as well as being the document for putting the contract in place.
Both parties enter into the call-off contract by signing the order form.
The terms and conditions are mainly standard government provisions that will be applicable to all call-off contracts.
A call-off can run for up to two years beyond the expiry date of the agreement. This means early adopters have the ability to call-off for up to six years.
Within the assessment pack you will find support and guidance to help you select the most suitable supplier to meet your needs.
Where your requirements can be closely met by a particular supplier there is no need to conduct a further competition.
You should enter into a call-off directly with your chosen supplier.
Further competition (lot 1 only)
Where you need further detail from suppliers not available within the assessment pack or you wish to further compete the commercial structure of this solution, there may be a requirement for a further competition.
Should a full further competition be considered necessary, you will find support and guidance in the assessment pack or alternatively email financial.services[at]crowncommercial.gov[dot]uk for assistance.
Customers can make savings by negotiating discounts, e.g. for early payment and improving controls by using embedded or lodged cards.
Savings in the form of rebate are paid directly to customers.
The Crown Commercial Service, as the contracting authority in accordance with the Public Contracts Regulations 2006 (as amended), has put in place a pan-government collaborative agreement for use by UK public sector bodies identified at VI.3 (and any future successors to these organisations), which include central government departments and their arm's length bodies and agencies, non departmental public bodies, NHS bodies and local authorities.
|Lot Number||Lot Name||Lot Category||Number of Suppliers||Contract Expiry|
|All suppliers||3 - click here to view suppliers|
|1||Wider Public Sector||eCommerce||3 - click here to view suppliers||18/08/2018|
|2||Central Government||eCommerce||1 - click here to view suppliers||18/08/2018|
- Information Pack Lot 2 52.45 KB
- Model Call-Off Contract 336.76 KB
- Guidance on locating the pricing within the eSourcing suite 1.01 MB
- Supplier Contacts 12.29 KB
- ePCS Universities Flyer 485.33 KB
- ePCS Schools Flyer 594.85 KB
- ePCS Local Gov Flyer 489.8 KB
- ePCS NHS Flyer 399.65 KB
- ePCS Not For Profit Flyer 615.22 KB
- Assessment Pack Lot 1 127.86 KB
- ePCS FAQ's 60.5 KB
Framework Manager Contact Details
0345 410 2222