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Pan European Public Procurement Online (PEPPOL) Access Point Services

Contract ID: RM3784

Start Date: 07/11/2016

End Date: 07/11/2018

Description

This single lot framework provides you with access to a wide range of suppliers to provide PEPPOL Access Points.

PEPPOL stands for Pan-European Public Procurement Online. It is a set of technical specifications that can be implemented in existing e-procurement systems to exchange information between different systems at a national and European level. The European Commission launched the PEPPOL project to make electronic communication between enterprises and government bodies possible throughout the EU for all procurement processes.

PEPPOL relies on access point providers to exchange standards-based electronic documents across the network. Public sector organisations and suppliers can choose their own access providers who all interconnect with each other.

This means that suppliers and organisations only have to post their data once, and the access points then convert the data into a standard format. This key principle ensures competition amongst access point providers is based on service, rather than standards. It also means that you can continue using existing e-procurement systems without the need for significant change. This format is universally recognised, and allows for complete automation of the purchase order to invoice process.

The benefits of PEPPOL centre on the ‘connect once and trade with all’ principle, so if the standard is rolled-out across the public sector a supplier should only need to connect to one access point to trade electronically with all organisations on the network. 

 

Note:

Cyber Essentials Certification: It is a mandatory condition of the framework that all suppliers hold cyber essentials certification at the time of call off execution, as such not all suppliers currently hold this certification. We therefore advise that all contracting authorities request evidence of certification at execution of the call off agreement.

Benefits

  • Savings of between 48p and £5.40 per transaction (dependent on current systems
  • Greater inventory management
  • Increased data analysis capability
  • Reduction in waste
  • Helping you meet the prompt payment code
  • Improved management of cash flow and working capital
  • Quicker purchase order (PO)/invoice reconciliation
  • Reduced manual intervention

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Access

You can either run a further competition or undertake direct award to buy services from this framework.

In the first instance, please read the customer user guide that explains in detail the scope of the framework, the access models and the process of buying through the framework.

For information on pricing please email info[at]crowncommercial.gov.uk[dot] This information will help you determine which suppliers you need to invite to respond to your further competition - you only need to invite suppliers that can meet your full requirements.

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Savings

It is estimated that savings will be anywhere between 48p and £5.40 per transaction, these savings are dependent on current systems and how paper reliant current processes are. 

The pricing schedules consist of four fee types:

  1. Annual subscription fee 
  2. Transaction charge by volume and type 
  3. Annual subscription fee and charge per transaction 
  4. Professional additional services 

Suppliers may provide a discount or an improvement on pricing based on your specific requirements.

The pricing for this agreement is considered to be commercially sensitive and may prejudice the suppliers involved if made publically available. The pricing schedule and a pricing guide is available to you on request - please email info[at]crowncommercial.gov[dot]uk

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Lot details

Lot Number Lot Name Lot Category Number of Suppliers Contract Expiry
1 PEPPOL Access Point Services eCommerce 16 - click here to view suppliers 07/11/2018

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Framework Manager Contact Details

CCS Help Desk

info@crowncommercial.gov.uk

0345 410 2222

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