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Vehicle Telematics

Contract ID: RM3754

Start Date: 25/04/2016

End Date: 24/04/2020

Description

Synopsis: Telematics products and services to help fleet managers improve the safety and efficiency of fleet operations.

 

Full description: This agreement helps you manage vehicle fleets more effectively by improving safety and efficiency through telematics. Telematics enable you to monitor parameters such as fuel consumption, vehicle tracking and driver behaviour. This data can be used to identify safety improvements and cost reductions based on the whole life cost of vehicles.


The agreement was developed with police, ambulance, local and central government customers. It has a range of suppliers which are all small and medium-sized businesses. 

 

Benefits

  • Manage risk, driver safety (including two-way communication), work planning and vehicle usage
  • Potential to reduce insurance premiums
  • Better understand driver behaviour and identify driver training needs
  • Reduce emissions through better driver behaviour, fuel consumption efficiency and future vehicle selection
  • Analyse whole-life costs by tracking servicing, maintenance and repair costs
  • Distinguish between operational and private use to help with expenses and HMRC tax returns
  • Support duty of care and regulatory compliance, for example, monitor the length of time drivers spend behind the wheel


Based on analysis of customers with mixed fleets, CCS expects public sector organisations to save on average £3 on fleet costs for every £1 spent on telematics.

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Access

Access this framework by running a further competition. In some circumstances it may be possible to direct award to a supplier. See the order form and call-off terms (schedule 4) for further details.

If you need to run a further competition it must meet the following criteria:

 

Criteria

Weighting (to be set when running the further competition)

Price (Installation, integration and monthly fees.
Other costs to consider: software upgrades,
maintenance, training, reporting and disposal)

10-70%​

​Quality (e.g. lead time, technical and customer support, fitness for purpose, safety monitoring, diagnostics, communications, interactivity, training, geographical coverage, security and reporting)

30-90%

 

To run your further competition, you can use your own system or CCS’s eSourcing tool. To register for access to CCS’s eSourcing tool, complete the online registration form. If you are already registered, log on to the tool. Read the guidance for the eSourcing tool.

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Savings

 The savings methodology is based on the efficiencies and reduction in expenditure achieved in your fleet budget through things like:

  1. reduction in fuel consumption
  2. maximising vehicle usage
  3. reduction in accidents
  4. reduction in insurance premiums

Based upon the data provided from fleets who are already using vehicle telematics we expect customers to be able to save £3 for every £1 invested.

 

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Background

An important part of  mature fleet management is the collection and analysis of vehicle telematics data to reduce fleet costs, support employers’ duty of care obligations, increase productivity, improve vehicle security, manage legislative compliance and reduce carbon footprints. Vehicle telematics also supports the whole life cost management of vehicles by providing live, operational data.

With this in mind the fleet team developed this agreement with input from key stakeholders including police, ambulance, local government and central government, to complement the range of fleet agreements we offer which include vehicle purchase, lease, conversion and tyres.

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Lot details

Lot Number Lot Name Lot Category Number of Suppliers Contract Expiry
1 Fleet Fleet 16 - click here to view suppliers 24/04/2020

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Framework Manager Contact Details

Tina Cameron

Fleet@crowncommercial.gov.uk

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