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Vehicle Conversion DPS

Contract ID: RM3814

Start Date: 24/08/2017

End Date: 23/08/2023

Description

Synopsis: Services to convert vehicles to suit different purposes.

 

Full description: Public sector fleet teams frequently need to convert vehicles for different operational purposes. Although some level of vehicle modification is supported by vehicle manufacturers, there are many vehicle changes which require specialist conversion.

Suppliers provide services organised by:

  • Geography
  • Sector
  • Vehicle type
  • Service types
  • Product and sub-product

 

Benefits

  • New suppliers can apply to join at any point, increasing your choice
  • You can build specifications, competitions and contracts to suit your needs
  • Supports localism and social value
  • Wide supply chain for specialist services.

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Access

  1. Register as a buyer. Note: although pages are headed ‘Supplier registration’ this is also where you can register as a buyer.
  2. Navigate to the the DPS for Vehicle Conversions. Agree to the terms of use.
  3. You now have 2 options:
    1. View appointed suppliers
    2. Click on the link to create a new category export. This is how you filter the suppliers that can meet your requirements.
  4. Use the filtering tool to specify your conversion requirements, including geographical region(s). This will create a list of capable suppliers.
  5. Export the list of suppliers and contact details (export is to an Excel spreadsheet).
  6. Quit the DPS
  7. Use the list to run a further competition. Invite the suppliers identified by the DPS to bid against your detailed specification, evaluation criteria and contract format.
    1. The list is valid for only 2 working days, because new suppliers may be applying to join at any point. If your further competition excludes eligible suppliers it potentially breaches procurement regulations. Obtain a fresh supplier list (steps 3b to 5) if you don’t use your list within 2 working days.
    2. You can use CCS’s eSourcing tool to run a further competition. The tool is free to use for public sector buyers.
  8. Allow at least 10 days for supplier responses, or longer for more complex requirements
  9. Evaluate the responses
  10. Request from winning supplier(s) any required evidence that they can meet your requirements. Set them a deadline for submitting evidence of 2 days.
  11. If you’re satisfied with the evidence, award the contract
  12. Where appropriate, notify of the award on Contracts Finder.

More detailed guidance is available in the attached documents.

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Background


The Vehicle Conversions DPS was developed to provide you with a flexible route for the sourcing of vehicle conversion goods and services, to be able to access a wide scope of provisions, and design your competition and contracts in a way which suits your operational demands.

The DPS is also beneficial to suppliers, in a market where more than 97% of suppliers are SMEs. The DPS is less resource intensive supports access by SMEs and allows for you to build in Social Value elements that are important to you.

The Dynamic Purchasing System (DPS) is a replacement of: RM956 Vehicle Conversion and Reconditioning Services (which was a framework agreement).

A wide range of customers stakeholders were involved in the planning of the new agreement, and many other organisations were consulted for their feedback on the current framework and expectations of it’s replacement. Stakeholders helped to determine that, given the wide and changing scope of the conversions market, a DPS would provide the best route to market for this product/ service group.

CCS followed the Restricted procedure, as required for a DPS, published an OJEU Contract Notice and allowed an initial 30-days for suppliers to apply to join. Thereafter, the DPS was opened and appointed suppliers could commence bidding and carrying out contracts. New suppliers can continue to apply to join at any point during the life of this DPS.

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Lot details

Lot Number Lot Name Lot Category Number of Suppliers Contract Expiry
1 Vehicle Conversion DPS Fleet 1 - click here to view suppliers 23/08/2023

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Framework Manager Contact Details

Fleet Category Team

DPSvehicleconversions@crowncommercial.gov.uk

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