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Heat Networks and Electricity Generation Assets (HELGA)

Contract ID: RM3824

Start Date: 13/11/2018

End Date: 14/11/2022

Description

Synopsis: Procure a range of energy demand management and generation services through a flexible, easy-to-use and OJEU compliant dynamic purchasing system (DPS).

 

Full description: Users of the HELGA agreement have access to a wide range of market-leading suppliers that provide a range of services from simple energy auditing to complex installation projects. Delivering the agreement through a DPS provides a compliant procurement route that is competitive for suppliers, driving value for money, and also streamlined, reducing your administrative burden, saving you time. Suppliers can apply to join at any time throughout the life of the agreement.

The intended duration period of this DPS Agreement is for 4 years (48 months), with an option to extend the duration for a maximum of 1 year (12 months) in total from the expiry of the Initial DPS Agreement. Customers may enter into a contract with a supplier for a period of their determining, which may exceed the duration of the RM3824 - HELGA DPS Agreement. The flexibility of the contracting period allows the customer to determine appropriate contracting timelines required in order that the supplier can meet the needs of the customer for large and complex projects.  

 

Product types:

Service 1 - Energy Advisory, Design and Technical Services: Technical services relating to the advice and design of any demand management or generation type

 

Service 2 - Delivery Services: Delivery services to install, manage and maintain any demand management or generation type

 

Service 3 - Energy Purchase Agreement: Provision of Energy Purchase Agreements through direct or indirect opportunities

 

Service 4 - Commoditised Products: Access to commoditised products through bulk purchasing

 

Service 5 - One Stop Shop: One stop shop solution to deliver full end-to-end advisory, design, delivery, energy purchase agreements, and commoditised products.

Benefits

  • Simpler, quicker process for SMEs to access public sector business
  • Automated, electronic process using existing supplier selection tools and systems
  • New suppliers can apply to join at any point, increasing your choice
  • Increased scope/scale of service offerings
  • Filtering of supplier offering which ensures suppliers receive notifications of relevant competitions
  • You can build specifications, competitions and contracts in a way to suit you
  • Supports localism and social value
  • Opportunity to access wider supply chain for specialist services or where supplier may previously have been a subcontractor
  • Wide supply chain for specialist services.

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Access

Make sure you have received the necessary budget approval before using this agreement.

1.      Register as a buyer. Note: although pages are headed ‘Supplier registration’ this is also where you can register as a buyer.

2.      Once registered navigate to the HELGA DPS and agree to the terms of use.

3.      On your Manage your DPS Category Exports page you now have 2 options:

1.     View appointed suppliers

2.     Click on the link to create a new category export. This is how you filter the suppliers that can meet your requirements.

4.      When creating a new category use the filtering tool (select all that apply) to specify your requirements and click the Filter option. This will create a list of capable suppliers.

5.      Save your filtered list of capable suppliers by clicking the Save Category option. From your Manage your Category Exports page you can then export the list of suppliers and contact details (export is to an Excel spreadsheet).

6.      Quit the DPS

7.      Use the list to run a Call for Competition. Invite the suppliers identified by the DPS to bid against your detailed specification, evaluation criteria and contract format.

1.     The list is valid for only 2 working days, from the date of its creation, because new suppliers may be applying to join at any point. If your Call for  Competition excludes eligible suppliers it potentially breaches procurement regulations. Obtain a fresh supplier list (steps 3.2 to 5) if you don’t use your list within 2 working days by clicking the Search Again option for your export.

2.     You can use CCS’s eSourcing tool to run a Call for Competition. The tool is free to use for public sector buyers or your own if you prefer.

8.      Allow at least 10 days for supplier responses, or longer for more complex requirements

9.      Evaluate the responses

10.    Request from winning supplier(s) any required evidence that they can meet your requirements. Set them a deadline for submitting evidence of 2 days.

11.    If you’re satisfied with the evidence, award the contract

12.    Where appropriate, notify of the award on Contracts Finder.

More detailed guidance is available in the attached documents and on this video.

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Lot details

Lot Number Lot Name Lot Category Number of Suppliers Contract Expiry
All suppliers 1 - click here to view suppliers
1 Energy advisory, design and technical services Energy 1 - click here to view suppliers 14/11/2022
2 Delivery services Energy 1 - click here to view suppliers 14/11/2022
3 Energy purchase agreement Energy 1 - click here to view suppliers 14/11/2022
4 Commodotised products Energy 1 - click here to view suppliers 14/11/2022
5 One stop shop solution Energy 1 - click here to view suppliers 14/11/2022

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Framework Manager Contact Details

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