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GovPrint Project

Government Digital Service (GDS) and Crown Commercial Service (CCS) are making an approach to the market in order to discuss and identify potential software solutions to deliver a cloud based managed print solution supporting a Software as a Service (SaaS) delivery model to central government.  It does not include the provision of hardware and will not impact any live CCS commercial agreement.



The Government Digital Service (GDS) has been evaluating the requirement for general office (i.e. distributed fleet of printers and multi-functional devices) cloud printing across a range of central government departments and public bodies. This research has identified a number of common requirements across multiple organisations.

Government departments want to:

  • Move to a consumption-based model for managed print services
  • Adopt a cloud first approach to delivering managed print services
  • Provide managed print services across multiple locations including shared office locations or locations managed by other departments
  • Provide managed print services to mobile workers and staff that work in multiple locations including shared office locations
  • Provide a secure managed print service

The requirement is for a software solution only supporting a SaaS delivery model, it does not include the provision of hardware and will not impact any live CCS commercial agreement.

Please refer to the RFI and the requirements, engagement and registration document below.


Market engagement

A Request for Information (RFI) notice has been published (please monitor the ‘Important links’ section below to remain up to date on the project timescales).


Customer engagement

GDS recently set up a GovPrint Community of Interest (GPCOI) group for customers interested in this project. This community currently includes representatives from over 30 government departments.

Central government (and ALBs) that would like to register as a member please email GovPrintProject[at][dot]uk stating ‘GPCOI Registration’ within the subject bar.  


Important links

Request for Information (RFI) in OJEUView RFI
Contract notice in OJEUContract notice has not yet been published
Download tender documentsTender documents are not yet available
RFI engagement and registrationRFI engagement and registration details