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National Fuels

Contract ID: RM3801

Start Date: 24/07/2017

End Date: 23/07/2019

Description

The scope of the new National Fuels Framework provides liquid fuels and includes other fuel types, LPG, wood fuel and coal. CCS have also included a lot for Grease and Lubricants and a separate lot for additional and associated products and services, such as tank replacement and maintenance, fuel testing and other products and services associated with the use of fuel.

  • Lot 1 Liquid Fuels: provision of bulk liquid fuels for heating oil and road fuels. This will be subdivided into 14 regional lots:

Lot 101 - Scotland North
Lot 102 - Scotland West
Lot 103 - Scotland Central
Lot 104 - Scotland South
Lot 105 - England North West
Lot 106 - England North East
Lot 107 - England Midlands
Lot 108 - England East Anglia
Lot 109 - England London and South East
Lot 110 - England South
Lot 111 - England South West
Lot 112 - South Wales
Lot 113 - North Wales
Lot 114 - Northern Ireland

  • Lot 2 Liquified Gas
  • Lot 3 Solid Fuel: provision of solid fuel including wood and biomass products
  • Lot 4 Greases and Lubricants
  • Lot 5 Associated Services: provision of ancillary services associated with the supply and use of liquid and solid fuels such as tank services, fuel testing and cleaning, waste removal and other products and services associated with the use of fuel.

 

Benefits

● Fully EU Compliant Framework Agreement

● Easy route to market for fuel requirements

● Further competitions carried out by e-Auction to deliver best prices

● Flexible framework which meets the needs of a diverse range of customers

● Lotting structure which delivers options for regional customers and the needs of larger customers looking for a national supplier

● Choice of clear and transparent pricing options

● Weekly pricing

● Discount on early payment options

● Contract management ensuring service levels and KPIs are met

● Comprehensive management information

● Extensive product range

● Data collection and verification

● On-Boarding new customers

● Further Competitions 

● Award of Call Off Contracts

● Availability of additional service such as supplier managed inventory, supplier managed replenishment


Key Advantages

● Quick and easy to use. This framework provides a fully EU compliant route to market

● The Suppliers listed on the framework are assessed during the procurement process for their financial stability, capability and price before being awarded a place on the framework

● Provision of management information

● Pre-agreed terms and conditions

● Established clear quality standards and pricing competitiveness

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Access

Lots 1 and 2

You will need to carry out a further competition in accordance with Schedule 5 of the National Fuels framework agreement to find the most suitable supplier to meet your needs.

If you have a basic requirement for delivery of fuel against the standard terms and conditions of the Call-Off Agreement, we will run a further competition on your behalf.
To do this:

1. Complete the site addition template and short order form and send it to nationalfuels[at]crowncommercial.gov[dot]uk. Use the Guidance notes to assist with completion of the site addition template.

2. CCS will support further competitions among all capable suppliers and carry out an evaluation on price.

3. CCS will notify you of the lowest bid supplier and seek your agreement to award a call off contract on your behalf to the supplier.

If you have a more complex requirement, for example if you require additional services or wish to include special terms in addition to the standard terms and conditions of the Call-Off Agreement, you will need to run you own further competition. To do this:

1. Develop your statement of requirements.

2. Refine the template call off Terms to reflect the goods and services you require (any refinement must not conflict with any provision of the Framework Agreement).

3. Identify the capable suppliers from the list of suppliers and invite them to tender.

4. Evaluate the tenders applying the appropriate criteria in accordance with Schedule 6 of the Framework Agreement.

5. Award a Call-Off Agreement by sending a completed Order Form and Call-Off Agreement to the successful supplier.

6. Receive signed copy of the Call Off Agreement from the supplier.

7. Sign the Call-Off Agreement and issue a notice to the supplier.

Access for Lot 3, 4 and 5

Direct award

For direct award, an online catalogue is available for direct purchases via the Government eMarketplace.

You will need to register to use the eMarketplace

N.B. If you are an existing Zanzibar user you can view these catalogues via your existing access. You should speak to your internal super user for more information.
 

 

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Savings

 Savings

● Bulk further competition drives down price

● Most competitive supply margin

● CCS provide a support service for all customers, CG and WPS, during call-offs

● One-stop-shop for all fuels and associated services without the need to trawl through a number of frameworks across multiple PBOs

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Background

The utilities and Fuels team developed an EU compliant framework to provide a route to market for all types of fuel and associated services for CG and WPS customers.  This is a replacement for the current CCS Liquid Fuels Framework which will expire on 11 August 2017.

Market Engagement/Customer Engagement

Market and Customer engagement was carried out throughout September and October.

Following the issue of the PIN, a Request For Information was published on Emptoris and 10 suppliers responded to this. CCS undertook one to one meetings with all 16 framework suppliers and 1 non framework supplier.  

CCS issued a customer questionnaire to all existing customers through “Clicktools” and received 46 responses. CCS arranged a stakeholder meeting which was attended by representatives from MOD DE&S, MOD DIO, Scottish Procurement and Ministry of Justice. CCS have also engaged with representatives from National Procurement Service Wales. The information gained from this engagement has helped inform our Source Definition.

The framework will be managed by CCS - this includes a framework manager with support team who will have regular contact with all suppliers following the Crown Commercial Service Supplier Relationship Management process, to ensure the best deals for customers are maintained.

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Lot details

Lot Number Lot Name Lot Category Number of Suppliers Contract Expiry
All suppliers 34 - click here to view suppliers
1 Liquid Fuel Energy 21 - click here to view suppliers 23/07/2019
2 Liquified Gas Energy 2 - click here to view suppliers 23/07/2019
3 Solid Fuel Energy 10 - click here to view suppliers 23/07/2019
4 Greases, Lubricants and Antifreeze Energy 6 - click here to view suppliers 23/07/2019
5 Associated Products and Services Energy 11 - click here to view suppliers 23/07/2019

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Framework Manager Contact Details

National Fuels

nationalfuels@crowncommercial.gov.uk

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